Open Fleet and tap a vehicle.
The fleet list
Vehicles are grouped by type. The counts at the top (on rent, available, need attention) are filters: tap one to see just those, tap again to see all.
Each vehicle shows On rent, Booked, In the shop, Available or Free until a date.
On a computer, the list also lets you tap Set price when there's no price yet, or Add dates when there are no tax or insurance dates. Tick vehicles to Archive or Delete them together (delete asks again and can't be undone).
Top of the page
Photo, status, name, plate and prices. The main button follows what the vehicle is doing: New booking when it's free, Record money when it's out. More for this vehicle has Log a service or repair, Condition report, Record a fine and Put in the shop.
If it's rented or booked, a card shows the customer, dates, deposit held and what's Due now, with Open booking, Start handover or Start return, and Extend or end early.
Below that are four tiles (profit, how often it's rented, next paperwork, mileage) and The year at a glance: rentals on the top line, services, checks and paperwork dates on the bottom. Tap a rental bar to open the booking.
The tabs
- To do: jobs for this vehicle. Add a job to add one.
- Money: money in and costs, and every payment for this vehicle.
- Paperwork & service: tax, insurance and service dates, services and repairs, files, and the loan.
- Rentals: how often it's rented and past rentals.
- Checks: handover, return and condition reports.
- Details: make, model, VIN, rates, deposit, tracker and Notes.
- History: everything that happened to it.
Photos
Tap the photo (or Add photos), then Choose photos. Drag a photo by its arrows to change the order. The first one is the Main photo.
Edit
Tap Edit to change rates, plate, mileage, condition, dates and specs, then Save changes. Owners also see purchase price, value, owner's share and loan. To stop renting it, use Archive vehicle at the bottom. Its history stays.
Put it in the shop
More for this vehicle > Put in the shop. When it's fixed, tap Back and free to rent at the top. Only works when the vehicle is free.
Notes
Details tab > Notes. Type anything, like where the spare key is. It saves when you tap away.
Questions
Why does the page open on a different tab each time?
It opens what needs you first: Paperwork & service if something runs out within 7 days, then To do if there are open jobs. Otherwise owners get Money and staff get Rentals.
Can my staff see what I paid for the vehicle?
No. What you paid, what it's worth and profit are only shown to the owner.